Job Title: Executive Assistant

• Location: Shaheed-e-Millat, Karachi
• Working Days: Monday to Friday
• Timings: 6:00 PM to 3:00 AM
• Transport: Drop-off provided only

Job Overview:
We are looking for a highly organized, proactive, and professional Executive Assistant to provide direct administrative and operational support to an offshore CEO. This role requires excellent communication skills, strong attention to detail, and the ability to manage schedules, meetings, follow-ups, and day-to-day executive tasks efficiently.

The ideal candidate should be reliable, discreet, and comfortable working in an evening/night shift environment while coordinating across different time zones.

Key Responsibilities:

• Manage and maintain the offshore CEO's calendar, schedule, and daily priorities.
• Coordinate meetings, calls, appointments, and follow-ups across different time zones.
• Assist the CEO with day-to-day administrative, operational, and coordination tasks.
• Prepare meeting agendas, notes, reminders, updates, and basic reports when required.
• Communicate professionally with internal teams, clients, vendors, and external stakeholders.
• Track assigned tasks, deadlines, and follow-ups to ensure timely completion.
• Organize emails, documents, files, and confidential records in a structured manner.
• Support the CEO in managing workflow, priorities, and routine business activities.
• Handle ad hoc administrative tasks and office support duties as assigned.

Requirements:

• Excellent written and verbal communication skills.
• Strong organizational, coordination, and time-management skills.
• Ability to multitask, prioritize, and work independently with minimal supervision.
• Basic proficiency in email, Google Calendar, Microsoft Office/Google Workspace, and online meeting tools.
• Professional attitude with strong attention to detail.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Comfortable working evening/night shift timings.
• Prior experience as an Executive Assistant, Admin Assistant, Office Coordinator, or Personal Assistant will be preferred.

Preferred Skills:

• Experience supporting senior management or C-level executives.
• Good spoken and written English.
• Ability to coordinate with offshore teams and international stakeholders.
• Strong follow-up skills and a proactive approach to problem-solving.